1. Printing Too Much
One of the most common printing mistakes is printing too much. Many offices print documents unnecessarily— leading to wasted paper, ink, and toner. What does wasted supplies mean? Wasted money. Print waste also isn’t ideal if you’re trying to reduce your environmental footprint.
To avoid this mistake, your office can encourage employees to print only when necessary and to use digital alternatives, such as a document management system. Not only does this solution eliminate the above-mentioned problems that come from printing too much, but there are also many other benefits a document management system can have on your office such as easier collaboration, improved document security, and more.
2. Using Low-Quality Printers
Another common printing mistake is using low-quality printers. Low-quality printers tend to produce low-resolution prints that are difficult to read and unprofessional looking. To avoid this mistake, you can invest in high-quality printers that produce sharp, clear prints.
Using high-quality printers means you’ll confidently get professional-looking documents that enhance your brand image. You can also save time and resources by reducing the need for reprints and troubleshooting. At Quality Digital Office Solutions, we cater to your particular print needs with equipment from industry-leading brands that deliver exceptional results every time.
3. Ignoring Printer Maintenance
Printer maintenance is often overlooked, leading to printer malfunctions and breakdowns. However, trying to fix these problems on your own can be equally challenging and lead to further issues if you aren’t sure what you’re doing.
The simple solution is managed IT services. Having an expert team like the ones at QualityDOS will ensure your printer operates at peak performance by implementing printer maintenance that includes cleaning, calibration, and software updates. This will prolong the life of your printers and reduce the need for costly repairs or replacements as well as the downtime that comes with it.
Ignoring the maintenance of your printer can lead to costly repairs.
4. Using Incorrect Paper Types
Different printers require different paper types, and using the wrong type can lead to paper jams, ink smears, and poor print quality. However, these issues can be avoided if you check that employees are using the correct paper types for each printer.
Having a managed print solution will help you make sure that the right supplies are being bought and used for the appropriate equipment, thus aiding you in reducing the risk of printer malfunctions and producing high-quality prints that meet your business needs. In addition to minimizing the chance of encountering printing mistakes like this one, the advantages of managed print go well beyond avoiding paper jams. Interested? Learn more about how managed print is the smart solution for business process improvement.
5. Not Proofreading
It may seem obvious, but not proofreading documents before printing is a simple mistake that happens more often than most of us would like to admit, leading to errors and discarded resources. Luckily, a simple mistake calls for a simple solution.
Encouraging employees to proofread documents carefully before printing is key to producing error-free documents, minimizing or eliminating the need for reprints.
Proofreading your work before printing can help reduce paper waste.
Avoid Printing Mistakes with QualityDOS
Printing mistakes can occur in any office, but any office can also avoid them with the right printing practices. If you’re ready to optimize your printing workflow and achieve your business goals, we’re ready to lend a hand. Request a quote on printing equipment tailored to your needs or contact us to learn more about how our managed print, document management, and other solutions can benefit you.
