With the wide range of choices available today, deciding which equipment is right for your business can be a challenge. As professionals in the industry for over 30 years, we know a thing or two about print technology. Together, let’s discuss how you can streamline your decision-making process to find the solution that works best for you.
A good place to start is by narrowing down your list of printer options to a couple of trusted brands. At Quality Digital Office Solutions, we supply our customers with machines from some of the best brands in the industry, Kyocera and Xerox. However, even after narrowing down which brands are the most reputable, you may still be scratching your head as to which specific machine is right for your unique needs. Here are some key factors to consider when choosing the best print technology for your business:
1. How much space does the equipment take up?
One important factor to consider is the amount of space you have available for your printing equipment. If you have limited room, you may want to consider a more compact printer. A multifunctional printer (MFP) will take up less floor space in the long run because it removes your need to have additional devices for other functions outside of printing, which brings us to the next factor.
2. What kind of functionality does the equipment need to have?
Do you need a multifunctional device that can scan, copy, and fax as well as print? How about its email capabilities? Products like the Xerox ALTALINK 8100 series can do all five. Powerful and dependable, this line of printers can be further tailored to your specific needs. If you rely on powerhouse equipment that can do it all, but you don’t need color printing, choose the B8100 series for crisp black and white printing. Alternatively, if printing high-quality color images is essential to your workflow, check out the C8100 color printing series.
3. How much and what kind of paper does the equipment need to be able to handle?
The type and amount of paper your printing equipment can handle is also important. The average duty cycle for a printer tends to be around 10,000 pages per month, but what if that isn’t enough? Printing on A4 paper is standard, but what if you work on something thicker like envelopes? If you plan to print a high number of pages or on a variety of paper types and sizes, you’ll want a printer with multiple paper trays to handle this need. Make sure you also account for business growth to ensure the longevity of your device.
4. How fast does it need to print?
If you have several printing needs, you'll need print technology that can print quickly and efficiently. According to PC World, an output speed of 29 pages per minute (ppm) or lower is slow, 20-40 ppm is adequate for most offices, and 40+ ppm is for high-volume use. KYOCERA’s Evolution series’ output speed matches the needs of the average and high-volume businesses. For instance, the TAKSalfa 4054ci delivers 40 pages per minute in both black-and-white and in color.
5. Choose the right partner
Finally, one of the most crucial details to think about is the overall cost of ownership when choosing print technology for your business. When you partner with Quality Digital Office Solutions for Managed Print Services, you reduce your printing costs and improve the efficiency of your printing operations. Our team can help you choose the right equipment for your needs and provide ongoing support to ensure your printing operations run smoothly. Schedule an assessment or request a quote and discover how Quality Digital Office Solutions can improve your business.
